Introduction
MEP Club ("we", "us", "our") operates the MEP Club website and community spaces, including WhatsApp groups and event sign-ups. This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices you have. By using our Site or requesting to join any MEP Club group or event, you accept the collection and use of information in accordance with this policy.
Information we collect
Personal information you provide
When you submit forms (for group invites, event registration, or contact), we collect the details you provide: full name, email, phone number, country, professional role, and any optional notes you include.
Automatically collected data
When you visit the Site we automatically collect technical and usage information: IP address, browser user agent, device details, pages visited, referrer, and timestamps.
Cookies and similar technologies
We use cookies and local storage to remember preferences, enable core functionality, and measure analytics. You can control cookies through your browser settings or our cookie banner.
Third-party data
If you interact with third-party embeds (e.g., Calendly, YouTube) or integrations (e.g., payment gateways), those providers may collect data according to their own policies.
How we use your information
We use information to:
- Process and verify your requests to join WhatsApp groups and register for events.
- Communicate with you about invites, events, or important updates.
- Prevent abuse and protect our community (moderation, spam prevention).
- Analyze and improve the Site (analytics and performance).
- Comply with legal obligations and protect our rights.
We do not sell your personal data.
WhatsApp groups — special notes
How invites work
When you request a WhatsApp group invite we may use your name and phone number to verify and send an invite link. We may share minimal verification information with group admins for vetting purposes.
WhatsApp is third-party
Activity in the group is governed by WhatsApp (Meta) and not by MEP Club. We are not responsible for content shared inside the group after you join.
Cookies & analytics
We use cookies and analytics tools to understand how the Site is used and to improve it. Cookies are used for:
- Session management and basic site functionality
- Remembering user preferences
- Analytics and performance measurement
- Security and fraud prevention
You can accept or decline analytics cookies via our cookie banner. If you decline, we will not load analytics scripts.
Third-party processors
We rely on third parties to operate the Site and send invites. Examples include:
- Webflow — hosting and CMS
- WhatsApp (Meta) — messaging and group invites
- Google Analytics — analytics
- Email provider (e.g., Mailchimp/SendGrid) — transactional emails
Each provider has its own privacy policy — we encourage you to review them.
Data retention
We retain form submissions and verification records as long as necessary to operate the groups and comply with our policies (typically up to 2 years unless the user requests deletion or legal obligations require otherwise). To request deletion earlier, contact us (see Contact section).
Your rights
Depending on your jurisdiction, you may have rights including:
- Accessing the personal data we hold about you
- Correcting inaccurate data
- Requesting deletion of your data
- Objecting to or restricting processing
- Data portability
To exercise your rights, contact us at the email in the Contact section. We may ask you to verify your identity before fulfilling requests.
Security
We use industry-standard security measures (HTTPS, access controls) to protect data. No system is 100% secure; if we detect a breach affecting your personal data, we will notify affected users and regulators as required by law.
Children
Our services are intended for professionals and adults. We do not knowingly collect data from children under 16. If you believe we have collected personal data from a child, contact us and we will delete the data.
Changes to this policy
We may update this policy. We will post the revised policy with a new “Last updated” date. Significant changes will be communicated on the site.
Contact
For privacy requests or questions: privacy@mepclub.com
